Know where every project will land, while you can still change it.
Tallyvane connects the estimate to every purchase, delivery, work log and payment that follows. Each line shows what you planned, what has happened, and what it will cost to finish.
The estimate gets approved once and checked against reality months later.
Every project business starts with a detailed estimate. Once work begins, the numbers that matter scatter across spreadsheets, accounting, purchase files and phone messages. By the time someone compares them, the money is already spent.
Plan and actuals live in different places
Quantities sit in a spreadsheet. Purchase orders and invoices sit in accounting. Site deliveries, consumption and hours sit in chat threads and notebooks. Nothing links a payment back to the estimate line it belongs to.
Variance shows up at month end or at handover
Comparing estimate to actual means a person rebuilding the picture by hand. It happens rarely, usually after a stage closes, so overruns are discovered once they can no longer be corrected.
Nobody can say what the project will cost to finish
Owners know what they have paid. They cannot see what they have committed, what they still owe, or where the current rate of spend is taking them. Margin is a guess until the project is over.
One record from first estimate to final payment.
Every record in Tallyvane is booked against a part of the estimate. That single rule is what makes live comparison and forecasting possible.
Estimate
Measure once, reuse everywhere. Worksheets turn dimensions into quantities and costs.
Commit
Raise purchase orders to suppliers and assign subcontractors with their rate cards.
Record
Deliveries, stock used and work logged from the field, each booked to a section and stage.
Pay
Payments scheduled against milestones or dates, settled to the right payee and order.
Compare
Estimate vs actual on every line, narrowed to completed stages for a fair read.
Project
Cost at completion, cash still to pay out, and which lines are pushing the total.
Same engine, your industry's words.
Switch the sample below between three very different businesses. The screens, rules and maths stay the same. Only the vocabulary and presets change.
Estimate vs actual
| Line | Estimate | Actual | Used | Variance |
|---|---|---|---|---|
| Total |
Variance on every line, live
Each line is linked to a material or a subcontractor's rate. Actual spend that no line covers shows up as "Not in estimate" so it can't hide. The tick on each bar marks 100% of the estimate.
Measured once, reused everywhere
Parametric estimating
Enter a dimension once on a measured object. Every estimate line that uses it updates, so a change reprices the whole estimate.
Cash out, next 6 weeks
Know what you owe before it is due
Payments scheduled against milestones sit beside deliveries received but not yet paid. Finance sees the real cash-out curve, not just paid invoices.
Captured where the work happens
Supervisors log work, deliveries and stock use from a phone, even offline. Each record lands against the right section and stage, and the comparison updates.
Any business that quotes a job, buys for it, pays people to do it, and lives on the margin.
Each industry gets a pack with its own templates, worksheet presets and vocabulary. The core of projects, payees, orders and payments stays the same.
Construction & civil Live
- Unit
- Villa, tower floor, road chainage
- Measured from
- Footings, walls, slabs, rooms
- Paid out to
- Subcontractors, material suppliers
Interior fit-out & MEP
- Unit
- Floor, suite, store
- Measured from
- Room areas, ceiling runs, fixture counts
- Paid out to
- Joinery, electrical and HVAC crews
Solar & EV charging
- Unit
- Rooftop, ground array, charge site
- Measured from
- Usable roof area, string lengths
- Paid out to
- Install crews, module and inverter suppliers
Telecom rollouts
- Unit
- Tower site, fibre route segment
- Measured from
- Trench length, mast height
- Paid out to
- Civil and rigging contractors, equipment vendors
Shipbuilding & marine repair
- Unit
- Hull block, dry-dock job
- Measured from
- Plate areas, weld lengths
- Paid out to
- Fabricators, coating crews, steel mills
Events & exhibitions
- Unit
- Stand, hall, show day
- Measured from
- Floor plan areas, headcount
- Paid out to
- Stand builders, AV, caterers
Film & TV production
- Unit
- Episode, shoot block
- Measured from
- Shoot days, crew size, locations
- Paid out to
- Crew, rental houses, location owners
Engineer-to-order manufacturing
- Unit
- Machine, skid, production lot
- Measured from
- Bill of materials, machining hours
- Paid out to
- Job shops, component suppliers
Plant shutdowns & maintenance
- Unit
- Turnaround, equipment tag
- Measured from
- Work packs, scaffold volume
- Paid out to
- Specialist contractors, parts vendors
Infrastructure & utilities
- Unit
- Substation, pipeline section
- Measured from
- Route length, excavation volume
- Paid out to
- Civil contractors, pipe and cable suppliers
Agriculture & plantations
- Unit
- Plot, block, season
- Measured from
- Hectares, plant counts
- Paid out to
- Labour gangs, seed and input suppliers
Facility refurbishment programmes
- Unit
- Branch, school, clinic
- Measured from
- Room schedules, asset registers
- Paid out to
- Regional contractors, framework suppliers
A working product built inside a construction firm, ready to go wider.
Tallyvane started as the internal operations system for a working builder. The data model was designed around general project concepts from day one, so moving into a new industry is configuration work, not a rewrite.
Shipped modules
- Projects, units & stages
- Worksheets & measured objects
- Unit templates & presets
- Estimate vs actual
- Subcontractors & rate cards
- Work logs
- Suppliers & purchase orders
- Materials, stock & consumption
- Payments & obligations
- Accounts & budgets
- People & departments
- Activity log & notifications
Where it goes next
Industry packs and multi-company
Vocabulary, templates and presets per industry. Many organisations on one platform.
Forecasting
Cost at completion, burn rate and cash-flow projection on every project, with alerts when a line drifts.
Partner portal
Subcontractors and suppliers accept orders, submit work logs and invoices, and track when they get paid.
Benchmarks and payments
Rate benchmarks across companies, estimate suggestions from past projects, and paying out directly from scheduled obligations.
Subscription
Per organisation, priced by active projects.
Industry packs
Add-on templates and presets per industry.
Partner seats
Paid tier for subcontractors and suppliers who work for many customers.
Payments
A fee on payouts made through the platform.